> ## Documentation Index
> Fetch the complete documentation index at: https://docs.myclerkbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# What we collect

> A plain-language inventory of every category of data myClerkBook holds.

This page is the readable version of the
[Privacy Policy](https://myclerkbook.com/legal/privacy). Where the two differ,
the policy is the legal document and this is the explanation.

## Your account

| What                                | Why                                                                 |
| ----------------------------------- | ------------------------------------------------------------------- |
| Name and username                   | To address you, and to sign you in                                  |
| Email address                       | Sign-in, receipts, and alerts you have asked for                    |
| Password                            | Held by our authentication provider, hashed, never in readable form |
| Business name (optional)            | Where an export or document needs a trading name                    |
| Phone or WhatsApp number (optional) | Only if you choose those alert channels                             |

## Your books

Everything you record: amounts, dates, vendors, descriptions, groups, the
currency each book is kept in, and any notes you add.

<Note>
  **This is the data the product exists to hold, and it is yours.** It is not
  sold, not shared with advertisers, and not used to train anything. It is
  scoped to your account at the database level rather than by application code
  remembering to filter it.
</Note>

## Documents you upload

Receipts, invoices and statements you upload for parsing, and the extracted
fields awaiting your confirmation.

<Warning>
  **Document parsing is not built yet**, so no document is currently sent
  anywhere for processing. The design is described in
  [Our privacy architecture](/privacy-and-security/our-privacy-architecture).
</Warning>

## Billing

Your plan, subscription status, and the identifiers our payment provider uses
to link your subscription to your account.

**No card details.** Card numbers are entered into Polar's payment form and
never reach myClerkBook. See
[Payment methods](/plans-and-billing/payment-methods).

## Product analytics

Which surfaces are opened and which actions are taken, so we can tell what is
used and what is not.

<CardGroup cols={2}>
  <Card title="No financial values" icon="ban">
    No amount, vendor, description or book name is ever attached to an
    analytics event.
  </Card>

  <Card title="No IP address" icon="location-crosshairs">
    Analytics runs with IP storage disabled.
  </Card>

  <Card title="No session recording" icon="video-slash">
    Screen recording and replay are switched off.
  </Card>

  <Card title="Counts, not content" icon="hashtag">
    An event records that a group was created and its colour, never its name.
  </Card>
</CardGroup>

## What we never collect

* **Bank credentials.** There is no facility to enter them.
* **Bank account access.** No aggregator, no read connection, no exceptions.
* **Card numbers.** They go to Polar, not to us.
* **Your contacts.** Nothing reads an address book.
* **Location.** Beyond the country your bank or payment provider reports at
  checkout, for tax purposes.

<Card title="Next: retention and deletion" icon="arrow-right" href="/privacy-and-security/data-retention-and-deletion">
  How long each category is kept, and how to remove all of it.
</Card>